Organizing and managing your host stand can be a tricky business at times, but that tough task can be done efficiently by doing some practices in an organized way and following different tips according to their originated criteria. Host stands are one of the most important aspects in the same regard. The top ten tips that can help the purpose are mentioned below:
1. Keep Separate Compartments
There are several services and products that are presented to the guest. Imagine if menus and ordered edibles are shown in an untidy and one filled box, what impression would it have on the mind of the customers? So, to avoid embarrassing situations, the management must make proper and separate compartments as that is the way to present anything to the customers. Separate compartments of the stuff also help in the hygiene and safety purposes of the restaurant.
2. List Important Things to Do
Prioritizing, scheduling, and taking notes of the most significant things to do as that is the ideal way to serve your guests and customers. For example, if your customers are waiting on the table for the food to be delivered, then your utmost priority should be to give the food as soon as possible to do and not to waste time or divert the attention of customers in different things by offering them water or anything similar. Allocating the time according to their value and importance is beneficial to practice, that way, wastage of time can be avoided and lesser time can be scheduled for the lower valued work or projects.
3. Organize Your Separate Compartments According to the List
Separate compartments do not only mean separate storage of the goods and products, but it also means seating of the individuals on the different basis, for example, differentiated compartments based on gender, age, or even choice of order. However, the difference of chambers does not mean racism or favoritism of one over the other. Rather than separate compartments should be organized in the well structed systematic way to gain maximum benefit out of the whole technique.
4. Keep Everything You Could Need Immediately in Direct Line of Sight
There is a general policy of keeping those things up front looking more glamorous and eye catchy, and due to the system, the essential and fundamental things are overlooked. So, it is always a beneficial and healthy practice to place all those things straight in front of the eye. That is how the most necessary things can be acquired with only little effort and need of the host or the guests can be easily met.
5. Be Flexible with Organizing
Going according to the prior made plan and regulations is good but getting stuck with the same plan permanently could be dismal, so while organizing and analyzing different things and resources, always be sure to adopt flexibility. Being flexible and less clingy behavior helps in meeting the needs of guests according to their desires in different situations.
6. Keep a Plan for Unexpected Problems
The large and high-profile businesses always prepare plan A, B, C. It does not mean that all the decided plans are implemented simultaneously, what it means is if the first or even second plan fails, there will be at least a backup plan to meet all the mishap and discrepancies. There are several unexpected issues that can arise accidently, in such situation, there will be need of the other ordinary second plan to face the music and get through the problem without having to face the uncertain outcomes. For example, if the host stand is all set and the speaker is about to begin his/her speech, he then realizes that the microphone is not working or the speakers do not have high enough volume to meet the ears of the audience, there must be availability of the replacement instead of getting nervous.
7. Try to Use an Easy to Move Around Podium
The usage and utilization of the podium and rostrum that is too heavy or very large can cause some serious sort of trouble. Similarly, the dais cannot be so very light weighted that it turns the other way only by the force of one hand, so the podium should have an adequate and reasonable magnitude so the movement around the podium will be a convenient task. Placement of the rostrum in the fair position is also essential because if it is positioned in such an area where one section of the people find it tough to listen to what the speaker is saying, then the communication is ineffective and there is a serious flaw in management’s organizing abilities.
8. Organize It in a Way so That It Looks Clean from Outside
Cleaning and tidiness from all the inner and outer aspects do matter the most important out of these elements in the apparent cleaning of the podium or dais from the outside, the side facing from the front of the audience and guests. Always remember that the clean appearance is important, in fact, more important than anything else.
9. Keep the Technical Aspects Organized
There are many technological aspects and elements involved with respect to organizing and management of the host stand. Few of them include: the availability of electricity and other sufficient lights, proper functioning of microphones, working condition of speaks and other similar technology. If any of these elements is not intact, then there is a big question mark that is raised on the administration and the authorities.
10. Plan for Reorganizing During the Day
There might be some situations in which there is a need to have a review of all the policies and premeditated rules. In such phenomena, the need is to calmly reassess the circumstances and conditions and only after that, the reorganizing of an existing plan should take place by the management.